False Creek Elementary School
Parent Advisory Council
October 18th, 2010
The regular meeting of the Parent Advisory Council was called to order at 6:02 pm on October 18th, 2010 by George Affleck.
Present: See attached attendance list.
George Affleck, Larissa Warrington, Donna Fjell, Bruce Murton, Michael Scott, Owen Sharman, Dionne Tremblay, Erin Cathcart, Brad Beattie, Rob Hastings, Sarah Chester, Wendy Teufele, Lesley McKnight, Susan Efting, Annabel Webb, Michael Milner, Joe Ramirez, Lorraine Smit
Parents who attended introduced themselves.
2. Approval of Agenda
The agenda was approved as distributed. Moved: Brad, 2nd: Wendy, Carried
3. Approval of Minutes
The minutes of the June 14th, 2010 meeting were approved. Moved: Donna, 2nd: Larissa, Carried
-some discussion about whether approved or draft minutes should be posted on the PAC board in the hallway. Larissa offered to check Roberts rules to see the proper protocol
4. Business Arising from Minutes
5. Guest-Youth Leader from Community Centre
-the guest was not present at the time the item arose on the agenda
- Principal’s Report (Bruce ) – See attached
- Staff Requests
-Ms. Berney: a follow-up to the accompanist conversation from last month asking for $500 from the PAC to make up the difference remaining from a grant she has applied to receive
- Treasurer’s Report (Donna Fjell/Susan Efting)
-Budget 2010-11(see attached budget)
–to summarize discussion points:
-direct donation has been approximately $2800 and Donna feels that we can estimate around $6000 over the year.
-Debate over profitability of yearbooks. Add family portrait to revenue, approximately $200.
-Question about HST refund for charitable organizations, a suggestion that it is around 53%.
-Hot lunches around $1000.
-We are within $100 of what we budgeted for the year before. EXPENSES:
-possibility of piggybacking photocopying costs with school office, which Larissa and Bruce will look into costing out.
-Possibility of paying for speakers for meetings out of BCCPAC money.
-Waiting to do an equipment inventory for when the gym floor is complete.
-Debate over primary track and field program “Run, Jump, Thro” and the cost of funding a program. There seems to be interest in the staff, parents, and PAC to assume $400 for the program and $600 for a one-time equipment cost.
-Sailing is TBD after staff consultation.
-addition of accompanist for $500
-the skating party is fun, so let’s keep it up even with a small cost assumed
-most of the social events are zero balance…so hooray!
-PAC gives $10/student for field trips, so we will give $2650
-we will be giving more to library supplies than requested, as it consistently comes in $50 over budget
-the Grade 4 swim has gone up significantly from $400 to around $1000. Suggestion to bump up budget to $500 to subsidize half
-question from the floor about starting a fund to support low-income families in user-pay activities. Bruce mentioned that the school does have the ability to do this.
This budget is balanced as it stands today
***Motion: To approve the 2010-11 budget: Ron, 2nd: Mike, Carried.
- Fundraising (George Affleck):
- Christmas Cards
- Wendy will check printing costs and liaise with George about costs. Wendy will coordinate the cards.
- Hot Lunch
- Due to the gym floor and the cross-county meet conflict, the pizza lunch has been moved to November 5th.
- Magazine Subscriptions
- George handed out fundraising opportunities. Some discussion as to whether the PAC wishes to use these types of fundraising. Agreement that no more material will be sent home with students, only available through our website, for instance.
- Travellers Deck
- Sports and Recreation (Wendy Teufele):
i. Uniforms (Wendy)
ii. Run, Jump, Thro (Wendy)
iii. Rocks and Rings (Wendy)
iv. BC Tennis Program (Sarah)
-badminton is already booked
v. Mountain Bike Workshop (Wendy)
-Annabel suggested someone or proposed doing some small workshop herself. Tabled due to discussion of new bike park.
vi. Free Bike Safety Program? (Wendy)
vii. Run Club (Wendy)
-great turn out
viii. Tennis program (Sarah)
-Bruce knows this program well. It’s good. In the past, he has done badminton and it is booked this year for the spring. Also need to check gym time and cost for tennis.
- Arts and Culture
- Dance Workshop (Sarah)
- $10/child for a five day hip-hop workshop to teach a routine with a Friday performance. It would be treated as a “field trip” or school program to ensure complete buy-in. Bruce will check with the staff to gauge interest. Donna commented that in the past, the PAC has funded something similar each school year.
-we will likely do something, but not this term
7. New Business
Family Photo Night (Larissa)
-moved to October 26th and Larissa will contact interested families
-False Creek sweatshirts or t-shirts, no cost, but offering the opportunity to families to buy
Project Chef (Larissa)
-it is a week long cooking program that is excellent. It costs $1000 for the entire program for Grades 4 and 5. It will be considered for next year.
-Wendy suggests putting the PAC website more prominently on newsletters etc.
-Larissa has a battery recycling program
***Motion to adjourn: Susan, 2nd Erin, Carried.
Meeting was adjourned at 7:35 PM. The next will be at 6:00 PM on November 22nd, 2010.
Future meeting dates: November 22nd, 2010, January 17th, 2011, February 21st, 2011, April 18th, 2011, May 16th, 2011 and June 6th, 2011.
Minutes submitted by: Lesley McKnight